If you manage a larger business or at least a business with valuable equipment or goods on site, you’ll be well aware of the benefits of an electronic key system. It lets you keep a closer track of which of your employees or contractors are on site at any given moment, and allows you to more easily notice security breaches and deal with lost keys. In the New Year, what do you need to make sure you’re looking out for in terms of keyholders? Here’s a checklist of all the keyholding problems you need to consider if you want your business or offices to remain safe from intruders…
#1 How do I know who has access?
If you have some form of electronic locking and authorisation system in place, you’ll easily be able to see who’s had access to your business. By using an RFID system, or keycards with magnetic strips, you can easily implement such a system without incurring onerous costs.
#2 What about emergency out-of-hours access?
You need to decide who will be available to allow the emergency services access to your property in the event of an emergency when the office is closed. Do you trust an employee or two who live nearby, or should you make use of a local Yorkshire security company’s keyholding service? Security companies such as Acclaimed Security will be able to explain the way they store your keys, in case you’re concerned.
#3 Is there a procedure in place to report lost or stolen keys?
Much like a lost credit or debit card, it’s important for employees and other keyholders to report lost keys should they misplace them. If you’re using an electronic locking system, you might be able to deactivate the lost key and provide a replacement. Physical keys take a little more time to replace, so you might need to have a procedure in place to provide the employee with alternative access during this period.
#4 Are the locks working?
It’s always prudent to schedule a regular check of the locks on the premises, change keycodes every month or so, and ensure fire exits operate smoothly. Ensure your employees are aware of these regular checks and encourage them to report any problems with locks, keys and doors that they encounter themselves.
#5 How can I improve security?
Stay one step ahead of burglars and other criminals by always looking for ways to improve the security of your office. Whether you’re looking to implement a new lock or alarm system, manned guarding or a mobile patrol, it’s best not to remain complacent. The New Year is a great time to evaluate your security measures – where are the physical vulnerabilities? Are your staff members following security procedures? What other measures can we take to prevent intruders from gaining access to the business?
Acclaimed Security is a Leeds-based security company with SIA accreditation. We have years of experience in providing reliable and trustworthy security solutions for businesses across West Yorkshire and beyond, and pride ourselves on working closely with our clients to provide responsive, high-quality security solutions at short notice. Contact us now if you think you could benefit from our services in the New Year.